EIP-AGRI common format user guide for Horizon Europe Projects - Creating and managing project profiles and Practice Abstracts

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About this guide

This guide explains how to create and update a Horizon Europe project profile and upload practice abstracts to the EIP-AGRI project database on the EU CAP Network website.

Background information on the EIP-AGRI common format for Horizon projects 

The European Innovation Partnership for Agricultural Productivity and Sustainability (EIP-AGRI) promotes an interactive innovation approach that fosters demand-driven knowledge and innovation. This approach turns creative ideas into practical applications through collaboration among relevant partners, knowledge sharing, and effective dissemination.

Both EIP-AGRI Operational Group projects supported under the Common Agricultural Policy (CAP) and multi-actor projects funded under EU Research and Innovation Programmes (Horizon 2020 and Horizon Europe) aim at demand-driven innovation and implement the interactive innovation approach. While CAP is implemented by EU Member States, Horizon projects operate at a transnational level. EIP-AGRI Operational Groups projects and multi-actor projects under Horizon (including thematic and advisory networks) contribute to the EIP-AGRI project database for practitioners on the EU CAP Network website, facilitating EU-wide communication in areas related to EIP-AGRI and the CAP's specific objectives. Under the EIP-AGRI, CAP and the EU R&I programme (Horizon) work in close synergy. Therefore, they use the same EIP-AGRI projects database for practitioners on the EU CAP Network website.

To feed into the database and ensure effective knowledge sharing, Horizon projects should complete the EIP-AGRI common format, which includes a project profile and practice abstract(s). Practice abstracts are concise summaries presenting new knowledge or innovative solutions generated by the projects, tailored for practitioners.

The EIP-AGRI common format aims to:

  • Disseminate project results in an easily understandable way for practitioners.
  • Foster knowledge flows and share project outcomes among practitioners at a wider scale and at a faster pace
  • Facilitate the development of project proposals with added value, avoiding duplication with ongoing or completed projects.
  • Facilitate networking by connecting project partners and practitioners.
  • Better respond to the real needs of practitioners.

Who should complete and send the EIP-AGRI common format

All the project partners are expected to contribute to the drafting of the practice abstracts. However, the project coordinator, or a person appointed by the project coordinator, remains solely responsible for creating the Horizon project profile and coordinating the drafting of the practice abstracts. The coordinator is in charge of editing and completing the web-based EIP-AGRI common format based on inputs from project partners and sending it to the EU CAP Network editorial team as outlined below. The coordinator should also regularly update the project profile and practice abstracts. This division of responsibilities is important as it avoids duplication of project profiles and practice abstracts included in the EIP-AGRI project database.

Changing the person responsible for an existing project

If you need to change the person responsible for editing an existing project, either the current responsible person or the new one should contact the EU CAP Network editorial team by emailing communication@eucapnetwork.eu The project will then be assigned to the new person, who must first register on the EU CAP Network website using an EU Login account.

When to send the EIP-AGRI common format

The common format allows for providing information throughout the project's lifecycle. You are strongly recommended to send the first version of the EIP-AGRI common format with key project information at the beginning of the project to facilitate networking, including with EIP-AGRI Operational Groups. You are then expected to update the format with more information, including practice abstracts, ideally before the end of the first reporting period, and a final version shortly before the end of the project.

Important: Please create and use only one profile for each Horizon project that you coordinate for all subsequent updates throughout the project. 

How many practice abstracts to deliver

The number of practice abstracts may vary depending on the project's size and the number of results ready to be applied in practice. Please upload as many practice abstracts as necessary to share your project's results with practitioners in an easily understandable way. You can add multiple practice abstracts to the EIP-AGRI common format by clicking the "Add another practice abstract" button. 
Do not create new project profiles for different practice abstracts.

How to create a Horizon project profile and upload practice abstracts

As a Horizon Europe project coordinator, to create a project profile and upload related information, including practice abstracts, follow these steps:

  • Access the EIP-AGRI Common Format
    1. Navigate to the "Practice abstracts" page under the "Projects and practice" menu on the EU CAP Network website.
    2. Scroll down to the 'Upload your Horizon project information’ section.
    3. Click on the "Log in to the Horizon Europe project platform” button.
  • Register or login to your EU Login account
    1. You will be redirected to the EU Login authentication page.
    2. Authenticate and login using your EU Login account.
      If this is your first time using EU Login, consult the EU Login User Guide for step-by-step instructions.
  • Create the new project profile
    1. After successful login, you will be redirected to the "My Dashboard" page (always reachable via the user menu dropdown).
    2. Click on "New Horizon Europe Project."
    3. Fill in the requested information in the online EIP-AGRI common format.
  • Save and send for publication
    1. The project profile can be saved as a draft before sending it for publication. The project profile will appear as a draft in ‘My dashboard’. 
    2. Once you have completed the project profile and practice abstract(s), click the "Send for publication" button. This action will open a confirmation overlay, where you are asked to provide additional information to facilitate the publication process:
      • Note for the editorial team: You can include any relevant comments or instructions for the editorial team in the provided text box. This field is optional but recommended if you need to provide context or specific instructions.
      • Authorization confirmation: Check the box confirming that only the project coordinator or individuals designated by the coordinator are authorized to add new projects. By checking this box, you affirm that you have the necessary permissions.
      • Request publication: Click the "Request publication" button to confirm your submission. Your changes will now be reviewed by the EU CAP Network editorial team.
    3. Please note that after clicking "Request publication", you will not be able to make further edits until the current changes are reviewed and published by the editorial team. If you wish to cancel the submission, click "Close" to exit the overlay without submitting. 
  • Conformity check and publication
    1. The EU CAP Network website team will perform a conformity check (not a content quality review).
    2. You will receive a notification email indicating whether:
      1. The content has been approved and published.
      2. The content requires revisions before publication.
  • Download a PDF version
    1. Once approved, download a PDF version of the practice abstracts.
    2. Submit the PDF to the European Research Executive Agency (REA) as part of your project deliverables.
  • Update as necessary
    1. If you receive feedback during periodic or final project reviews, update the practice abstracts accordingly by logging in to the Horizon Europe project platform.
    2. Re-send the updated content for publication following the same steps.

Editing published projects

To edit an already published project:

  • Log in to the Horizon Europe project platform and navigate to “My Dashboard”
    1. Go to the "Projects" tab to view all your projects and their statuses.
  • Open the published project
    1. Select the project you wish to edit.
    2. Click on the "Edit" button.
  • Modify the necessary fields
    1. Update the project profile and/or practice abstracts as needed.
  • Save and send for publication 
    1. Once you have completed the project profile and practice abstract(s), click the "Send for publication" button. This action will open a confirmation overlay, where you are asked to provide additional information to facilitate the publication process:
      • Note for the editorial team: You can include any relevant comments or instructions for the editorial team in the provided text box. This field is optional but recommended if you need to provide context or specific instructions.
      • Authorization confirmation: Check the box confirming that only the project coordinator or individuals designated by the coordinator are authorized to add new projects. By checking this box, you affirm that you have the necessary permissions.
      • Request publication: Click the "Request publication" button to confirm your submission. Your changes will now be reviewed by the EU CAP Network editorial team.
    2. Please note that after clicking "Request publication", you will not be able to make further edits until the current changes are reviewed and published by the editorial team. If you wish to cancel the submission, click "Close" to exit the overlay without submitting. 
  • Conformity check and update
    1. The team will perform a conformity check on the revised content.
    2. You will be notified by email when the new version is published or if further revisions are needed.

Note: Editing a published project creates a new "Draft" version. The current published version remains visible on the website until the new version is approved and published.

Email notifications

You will receive automatic email notifications when:

  • Your project has been published on the website.
  • Your project requires further edits as requested by the reviewer.
  • Your project has been rejected and not published.
  • Your project has been removed from the website. 

Frequently asked questions (FAQ) on the EIP-AGRI common format

Why use an EIP-AGRI common format?

Using a common format for practice-oriented projects simplifies communication about projects and their results at the EU level. It facilitates knowledge flow, networking, and contact among practitioners, researchers, and other actors involved in innovation projects related to agriculture, forestry, food systems, bioeconomy, and rural development. The common format gives visibility to involved actors and helps measure impact and reward researchers' work for practice, analogous to research abstracts in peer-reviewed journals. It also helps avoid duplication and encourages the development of value-added project proposals. The content of the common format was developed and agreed at EU level thanks to the work of the Standing Committee for Agricultural Research (SCAR). 

How can I promote my project further?

  • Share on social media: Post about your project on platforms like Twitter, LinkedIn, and Facebook, including links to your project profile in the EIP-AGRI database.
  • Use newsletters and mailing lists: Include information about your project and its EIP-AGRI database link in newsletters to stakeholders and partners.
  • present at events: Take advantage of conferences, workshops, and seminars to present your project and direct attendees to the EIP-AGRI database for more information.
  • Collaborate with networks: Engage with agricultural networks, farmer organisations, and research communities to spread the word about your project.

By actively disseminating your project, you contribute to a dynamic community of practice, encourage the adoption of innovative solutions, and enhance the overall impact of the EIP-AGRI initiative. 

Contact information

For any questions or assistance, please contact the EU CAP Network editorial team at communication@eucapnetwork.eu.