Practice Abstract - Research and innovation
Dynamic Procurement System (DPS)
A Dynamic Procurement System (DPS) is an electronic procurement method used for procuring goods and/or services that are ‘generally available’ on the market, like furniture, food, pencils, canteen service etc.
It is ‘dynamic’ because suppliers can join the system at any time, provided they can comply with the economic and technical qualification requirements initially set out by the contracting authority. The contracting authority can thereafter access a pool of pre-qualified suppliers through the DPS. The market is not closed for potential suppliers, as smaller contracts are regularly tendered among all participants in the DPS. EU cities Växjö and Copenhagen currently apply this system.
The City of Ghent applies a short supply chain approach to support small-scale food producers and suppliers and promote regional products. Based on fair trade principles, the aim is to provide a fair price to farmers and shorten the number of intermediaries to achieve the fair price, so procurers can shorten the distance to producers.
To make it easier for the public authority to procure from small-scale farmers and suppliers, and to reduce the administrative, financial and regulatory burden for farmers, the City of Ghent supported the creation of a B2B online market platform: Vanier. Participating producers determine their own selling price and the platform provides the ordering, delivery, and payment flow and performs the logistics. When tendering from the online market place the City pays a small surcharge but does not need to engage with farmers and SMEs individually as this is taken care of by Vanier.
More information can be found in the Legal Guide on Farm to Fork procurement (chapter 4) https://hub.urgenci.net/public-procurement/
Source Project
Completed | 2020-2023
COACH Collaborative Agri-food Chains: Driving Innovation in Territorial Food Systems and Improving Outcomes for Producers and Consumers
Completed | 2020-2023
- Main funding source
- Horizon 2020 (EU Research and Innovation Programme)
- Geographical location
- United Kingdom